Last updated: 19 October 2026
This notice explains privacy considerations when visiting arctiscenter.com or contacting the Academic and Research Center for Multilingualism in Corpus Translation and Interpreting Studies (ARCTIS) at VIZJA University. It covers this informational website; research participation, event registration and university administration may require separate notices.
Who to contact
The contact for this website is Prof. Yan Kapranov: y.kapranov@vizja.pl. For personal data processed as part of university activities, VIZJA University identifies itself as the controller in its official privacy policy. Its address is ul. Okopowa 59, 01-043 Warsaw, Poland; the published institutional contact is rektorat@vizja.pl. Website-specific questions can be sent to the ARCTIS contact, who can direct institutional enquiries to the appropriate university office.
Information you send us
The Contact page provides an email address. If you write to us, your message may contain your name, email address, affiliation and any information or attachments you choose to provide. These details are used to answer your enquiry and organise the academic contact you request. Providing them is voluntary, but we need a means of replying to handle an enquiry. Please avoid sending sensitive personal information or confidential research material unless an appropriate procedure has been agreed.
Membership applications
The Become a Member form collects your name, email, affiliation, current role, academic interests, motivation and preferred mode of participation. An academic profile link is optional. These details are used to review your request and communicate with you about possible participation. Applications are stored in the website’s WordPress.com/Jetpack Forms administration, and email notifications are configured for y.kapranov@vizja.pl. Submitted applications are not published on the website. Please contact the centre if you wish to correct or withdraw your application. Do not submit identity documents or sensitive personal information through this form.
Academic staff placement applications
The placement application form collects your contact and institutional details, academic role, preferred format, duration and dates, area of interest, working language and proposed goals or output. Additional institutional requirements and an academic profile link are optional. The centre uses these details to review the proposal, assess supervision availability and discuss an individual programme. Applications are stored in WordPress.com/Jetpack Forms, with notifications configured for y.kapranov@vizja.pl, and are not published on the website. Contact the centre to correct or withdraw an application.
Virtual mobility and student internship applications
The separate programme forms collect contact and institutional details, applicant pathway or student route, study or academic role, proposed dates, workload, working language, interests, goals and institutional requirements. Internship applicants can indicate a preferred format and optionally provide a portfolio link. The centre uses this information to review proposals, discuss supervision and agree suitable activities. Applications are stored in WordPress.com/Jetpack Forms, with notifications configured for y.kapranov@vizja.pl. Responses are not published on the website. Contact the centre to correct or withdraw your application.
Technical information and WordPress.com
This website is hosted on WordPress.com and uses WordPress.com/Jetpack services, including site statistics. The platform may process IP addresses, browser and device information, referring pages, access times and interactions to deliver, secure and measure its services. The information processed depends on the features used and whether you are signed in to WordPress.com. Platform-provided follow or subscription features, where used, also involve the information entered by the visitor.
Automattic explains its processing, recipients and international operations in its Privacy Notice for Visitors to Our Users’ Sites. Consult that notice for platform-specific information, including processing outside your country. This page does not describe all platform processing as processing performed by ARCTIS.
Cookies and your choices
WordPress.com services can use cookies and similar technologies for technical functions, preferences and measurement. The cookies used can vary with your account status and the functions you use. See Automattic’s Cookie Policy for its categories and controls. You can review or delete cookies in your browser and use any preference controls offered by the platform. Blocking cookies may affect some functions. Browser controls are not a substitute for consent where consent is required; visiting this website is not, by itself, consent to optional tracking.
Academic content and external services
Team profiles and news may include professional names, affiliations, photographs and accounts of academic activities. If content identifies you and you have a privacy concern, send the page address and the requested correction or removal to the ARCTIS contact. Publication issues will be considered in their specific context.
Links to Facebook, project websites, partner institutions and other services lead to separate websites with their own privacy arrangements. Following a link or using externally hosted content may disclose technical information to that service. Check its notice before supplying personal data. This website notice does not replace information supplied for a particular research study or event.
Purposes, legal grounds and retention
Ordinary academic enquiries are handled for the legitimate purpose of responding to correspondence and maintaining requested professional contact. Other university activities may rely on consent, contractual arrangements or legal obligations, as explained in the university’s notice or the information supplied for that activity. Consent, where used, can be withdrawn without affecting earlier lawful processing.
Correspondence should be retained only for as long as needed to resolve the enquiry and any related administrative, record-keeping or legal requirements. A single fixed period does not apply to every enquiry. Ask the contact above for information about your particular correspondence. Platform records are governed by the applicable provider arrangements. Academic material may remain in the public archive while it serves its documented informational purpose, subject to correction and privacy requests.
Your rights and concerns
Depending on the circumstances, data-protection rights include access, correction, erasure, restriction, objection and portability. You may also raise a concern with Poland’s data-protection supervisory authority, UODO. Contact ARCTIS for requests concerning website content or correspondence; for platform account data, use the contact routes in Automattic’s notice.
This notice will be updated when the website’s functions or processing arrangements change. The university’s policy and the platform notices provide further information within their respective scopes.
