Approved 1 September 2024 · Prof. Yan Kapranov
ARCTIS-01 · Version 1.0
Electronic edition: 20 October 2026
These Regulations define the purpose, scope and academic operating arrangements of ARCTIS at VIZJA University. The first approval date is recorded as 1 September 2024, as confirmed by the Director. This electronic edition was prepared on 20 October 2026 for publication and is not a facsimile of the original signed instrument.
Purpose and institutional framework
ARCTIS brings education and research together across multilingualism, corpus translation and interpreting studies. Its activities support academic staff, researchers and students through scholarly exchange, supervised work and the development of learning resources.
These Regulations concern the Centre’s internal academic activities. They do not replace or amend the existing founding document, the University Statute or other binding University decisions. Institutional powers, reporting lines and appointments remain governed by those instruments.
Scope of activity
Research addresses multilingual communication, corpus methods, translation and interpreting, including responsible investigation of AI and speech technologies. Each project should have a defined question, method, responsible coordinator and feasible output.
Teaching and learning include open seminars, methods workshops, academic staff development, virtual academic mobility and supervised student internships. Programmes complement degree provision and do not independently award degrees or academic credit.
ARCTIS may support conferences, publications and national or international projects within its scope. The University’s Laboratory of Phonetics and Oral Interpretation remains subject to its own management, access and safety arrangements.
Academic leadership and responsibilities
The Director coordinates the academic programme, reviews participation requests, allocates agreed responsibilities and oversees plans, reports and public information. Prof. Yan Kapranov is identified as Director on the Centre’s website.
The Director may designate coordinators for individual activities. Each coordinator records the objectives, participants’ responsibilities, timetable, resource requirements and completion criteria. Delegation of academic tasks does not confer authority to commit University funds or sign institutional agreements.
Members and invited experts may advise on activities. An advisory group, if established, must have a recorded remit and named members; no additional governing body is created by implication.
Membership and participation
Applications are welcome from academic staff, researchers, doctoral candidates, students and practitioners whose interests align with the Centre. Admission follows the Membership and Participation Guidelines and is confirmed in writing.
Members may propose activities, contribute to agreed work and receive appropriate acknowledgement. They must observe research integrity, confidentiality, intellectual property, respectful communication and the conditions attached to resources.
Membership does not itself confer employment, University enrolment, funding, access to every facility or acceptance into a placement. Participation in an open event does not automatically constitute membership.
Planning and accountability
The Director prepares an annual work plan with proposed activities, responsibilities, timing, resources and measurable outputs. Material changes are recorded with their reasons. Activities requiring additional institutional permission proceed only after that permission is obtained.
An annual report distinguishes completed work, work in progress and deferred activities. It identifies the Centre’s role, evidence of outputs and any limitations in the records. External activities of individual members are labelled separately.
Annual plans identify indicative months, responsibilities and expected outputs. June reports state their reporting cut-off explicitly; activities after that date are recorded separately. The Centre’s planning cycle does not redefine the University academic calendar.
Resources and cooperation
Use of University rooms, software, data and equipment is subject to approval, availability and licence conditions. Membership cannot override these conditions. Funding, procurement, fees, contracts and formal partnerships follow authorised University procedures.
External organisations are described as partners only for the activities and arrangements they have confirmed. Journal editorial decisions remain independent; membership does not guarantee publication or preferential review.
Integrity and public information
Research involving people, personal data or restricted materials requires the relevant permissions before collection or use. The Centre does not replace University ethics review or data-protection procedures.
Public information must distinguish proposals from approved commitments and programme participation from verified attendance. Publication of personal profiles, photographs, recordings and participant work requires appropriate permission and arrangements.
The website provides current policy texts and corresponding downloadable versions. Signed documents, version history and internal records are retained through approved University channels.
Approval and review
The approval record for the first edition is 1 September 2024, confirmed by Prof. Yan Kapranov. The supplied signature is reproduced with his authorisation in this electronic edition.
Changes to substantive provisions are recorded with their actual adoption dates. University rules and the founding instrument take precedence where applicable.
Download the document
The PDF contains the approval block and the Director’s authorised reproduced signature. Historical approval dates have been confirmed by the Director; this is an electronic edition prepared on 20 October 2026.
